Request for Proposals - Timbertown Park Parking Lot Improvements

ADVERTISEMENT FOR PROPOSALS

PROJECT:  TIMBERTOWN PARK – PARKING LOT IMPROVEMENTS

BIDS OPENING DATE: Friday, March 8, 2024, at 10:00 a.m.

OWNER:  City of Chelsea, 305 S Main Street, Suite 100, Chelsea, MI 48118

LOCATION/NAME:  Timbertown Park, Sibley Road, Chelsea, MI 48118

BRIEF DESCRIPTION:  Work under this Contract consists of site work at Timbertown Park in the City of Chelsea. It will include paving an existing gravel parking lot and driveway, stormwater improvements including two rain gardens, construction of concrete and asphalt pathways and curb, installation of light poles, bollards and amenities (benches, bike racks, wayfinding signage, portable bathroom enclosures), and tree plantings.

LOCATION OF BID OPENING:  City of Chelsea, Clerk’s Office, 305 S Main Street, Suite 100, Chelsea, MI 48118

SPECIAL INSTRUCTIONS:

MANDATORY PRE-BID WALKTHROUGH:  No pre-bid walkthrough will be scheduled at this time.

QUESTIONS
:  Any questions regarding the project shall be brought to the attention of Cassandra Wagner at Stantec Consulting Michigan Inc., in writing at Cassandra.Wagner@stantec.com.  Questions by telephone calls are prohibited.  Questions will not be accepted if received less than seven (7) calendar days before the bids are due.

PROPOSAL SUBMITTAL
:  All bids shall be submitted in a sealed envelope and shall contain, as a minimum, all of the following:  Bidder’s Qualification and Experience Statement (QES-1-4), Proposal (P-1-4), Designation of Major Subcontractors and Suppliers (MS-1), Legal Status of Bidder (LS-1), Bid Certification (BC-1).  In addition to the submittal of the original proposal (P-1-4), the CONTRACTOR will also submit two (2) copies of the proposal (P-1-4).

BID
SECURITY:  Each Proposal shall be accompanied by a cashier's check, certified check, money order or bid bond, payable to the OWNER, in an amount not less than five percent (5%) of the amount of the Proposal, as a Bid Security.  The Bid Security of the Bidders under consideration will be returned after approval of the Contract by the OWNER.  All others will be returned after the Proposal opening.

CONTRACT SECURITY
:  The successful Bidder will be required to furnish a satisfactory Performance Bond and Labor and Material Bond, each in the amount of One Hundred Percent (100%) of the Contract.

PROPOSAL WITHDRAWAL
:  Withdrawal of any Proposal is prohibited for a period of 90 days after the actual date of the opening thereof.

OWNER'S RIGHTS
:  The OWNER reserves the right to accept any Proposal, to reject any or all Proposals, and to waive any irregularities in any Proposal, in the interest of the OWNER.

NON-DISCRIMINATION
:  Bidders shall not discriminate against any employees or firm due to origin, race, age, or physical conditions.  CONTRACTOR shall be an equal opportunity employer.

HOW TO OBTAIN:
The project bid documents can only be obtained electronically from the office of the ENGINEER, by emailing a request to Sheri Winkler at Sheri.Winkler@stantec.com AND Caitlin Marz at Caitlin.Marz@stantec.com.  A non-refundable payment of $50.00, CHECK ONLY, payable to “Stantec Consulting Michigan Inc.” will be required to obtain the electronic link.  All checks should be mailed to 1168 Oak Valley Drive, Suite 100, Ann Arbor, MI  48108.  Document requests shall indicate whether request is by:  Prospective Bidder, Prospective Subcontractor, Prospective Supplier, or other.
NOTE: The Bidder is advised that to submit a bid on this project, the Bidder shall purchase a set of Plans and Specifications from the ENGINEER and be a registered Plan Holder.

AVAILABLE AFTER:  Monday, February 12, 2024 after 1:00 PM, local time
DOCUMENT FEES:  Non-refundable Fee – $50.00 for Electronic Link
CONTACT NAME:  Cassandra Wagner (Stantec)
CONTACT EMAIL:  Cassandra.Wagner@stantec.com

The following requirements are required:
APPLICABLE WAGE RATES:
MISCELLANEOUS:  Must have 5-years, minimum, experience with similar projects.